Your Admin Collective

Supporting Fort McMurray’s Business Community

YMM Admin Collective is a team of freelance administrative professionals offering high-quality support to small businesses, entrepreneurs, and creatives in Fort McMurray and beyond.We specialize in the tasks that take up your time but don’t require your genius.Whether you need one-time support or ongoing help behind the scenes, we’ve got you covered.

• Services
• Admin Toolkit
• Contact

Services

Behind-the-scenes supportWhether it’s a quick fix or a full-scale overhaul, YMM Admin Collective is here to make your life easier. No job is too big or too small.Here’s a sample of what we can take off your plate:

• Admin & Communication Support

• Business Operations Help

• Marketing Support

• Digital Presence & Setup
  

• Need something you don’t see listed? Just ask.

• Contact

Admin Toolkit

• You Don’t Have to Do It All
• Filing
• Inbox
• What to Keep & What to Toss
• No Shame in My AI Game
• The Two-Minute Rule

You Don’t Have to Do It AllJust because you can do it all, doesn’t mean you should.Running a business often means wearing multiple hats—CEO, admin, social media manager, bookkeeper… the list goes on. But here’s the truth: trying to juggle everything alone isn’t sustainable. And it’s definitely not a strategy for growth.In fact, doing it all can lead to burnout, missed opportunities, and a whole lot of frustration.Here's your reminder:Burnout isn’t a badge of honour.
Staying busy doesn’t always mean you’re being productive.Delegation is a power move.
Handing off tasks doesn’t mean you’re letting go—it means you’re leveling up.Your brain deserves better.
You didn’t build your business to live in your inbox. Let your focus return to what really matters.At YMM Admin Collective, I support business owners by taking admin tasks off their plate—so they can get back to doing what they love. Whether it's managing emails, creating content, organizing your digital files, or keeping your schedule on track, I'm here to help.Ready to reclaim your time?
Let this be your sign to offload something this week.

FILINGUse folders — but don’t overthink them.
Instead of keeping everything scattered, create 5–7 simple folders like:
• Clients
• Invoices
• Receipts
• To Review
• CompletedStick to it daily, this is a 2 minute task. Don’t over-organize — just make it easy to find what matters.Clean files = a clear mind

INBOXLet’s talk inbox overwhelm. You don’t need 27 folders and a colour-coded system to feel organized — just start with 3:1. Needs Action – Emails that require you to do something
2. Waiting on Reply – Emails you’re expecting a response to
3. Done / Archive – Stuff you’ve handled and want out of sightDrag, drop, repeat. Do this daily and your inbox becomes a working tool — not a black hole.Keep it simple. Keep it consistent. Inbox peace is possible

The Two-Minute Rule: A Small Habit That Delivers Big ResultsEver feel like your to-do list is a mile long and somehow still growing? One of the simplest, most effective habits I use daily in my work (and life!) is the Two-Minute Rule—and it’s a total game-changer.Here’s how it works:
If a task takes less than two minutes, do it immediately.
No writing it down.
No flagging it for later.
Just. Get. It. Done. ✅This tiny shift can:• Clear mental clutter
• Create momentum
• Keep your admin tasks under controlWhether I’m managing client inboxes, organizing documents, or streamlining workflows, the Two-Minute Rule helps me stay focused and ahead of the curve. It’s not just a productivity trick—it’s a mindset shift.Try it today. The next time something pops into your head—replying to an email, uploading a file, scheduling a call—ask yourself: Can I do this in two minutes or less? If yes, do it now. You’ll be amazed at how much lighter and more organized you feel.

What to Keep & What to Toss
_{Let’s talk document retention (aka: how long you actually need to keep that file).}Knowing what to delete and what to store can save you HOURS of stress later — and it keeps your digital life tidy.Trash Right AwayDuplicate files
Outdated drafts
Calendar invites & FYI emailsKeep 1 YearTemporary project docs
General client comms
Non-financial notesKeep 2–3 YearsCampaign reports
Surveys or evaluations
Informal reportsKeep 6–7 Years
(CRA requirement)Invoices
Tax returns
Payroll records
Bank statementsKeep IndefinitelySigned contracts
Corporate or legal records
Major decisions or ownership docsRule of thumb:
If it proves something, protect it.
If it doesn’t — delete and breathe easy.

No Shame in My AI GameI have zero shame in my AI game.Some people hesitate to talk about using artificial intelligence in their day-to-day work—especially in roles like administrative support, executive assistance, and office management.
But for me? AI tools are no different than when we upgraded from typewriters to computers.Back then, some folks scoffed and said, “That’s not real admin work.”
But smart admins adapted. They embraced change.
And today? No one would dream of typing out minutes on a typewriter.Using AI is no different.🛠 AI is a productivity tool.
💡 It helps admins work smarter, faster, and more creatively.I use AI to streamline scheduling, write polished content, summarize meetings, build templates—you name it. It doesn’t replace me. It amplifies me.So if you’re in admin, ops, coordination, or creative support—don’t be afraid to embrace what’s next.
Using AI isn’t cheating. It’s leadership.And remember:
Smart people use tools. Smarter people master them.

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Let's Connect

Have a task (or ten) you’re ready to take off your plate? Whether you need one-time support or ongoing admin help, we’re here to make your business run smoother — behind the scenes.Fill out the form below or email us directly at [email protected].Let’s make things easier together.

Thank you

Thank you for visiting YMM Admin Collective.
We’re honoured to support the incredible small business community in Fort McMurray and beyond. If we can help lighten your workload or take something off your plate.Looking forward to getting it done — together.

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